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Client Protection Principles: Model Law and Commentary for Financial Consumer Protection

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MCWG Logo SmThe Microfinance CEO Working Group is pleased to present Client Protection Principles: Model Law and Commentary for Financial Consumer Protection. This Model Law and Commentary (collectively, the “Model Law”) creates a legal framework for financial consumer protection based on the Smart Campaign’s Client Protection Principles. The Smart Campaign is a global effort guided by the experience and expertise of microfinance leaders from around the world who are committed to following positive client protection practices. The Client Protection Principles represent a global consensus across the sector regarding the standards of conduct and treatment clients should receive from financial service providers.

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Client Protection: The State of Practice (A look at client protection practices in Pakistan’s microfinance industry)

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This MicroNote primarily draws on the results of the 10 Smart Assessments conducted for MFPs in Pakistan during 2013. These 10 MFPs account for approximately 70 percent of the market in terms of number of clients and approximately 65 percent in terms of gross loan portfolio.

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A Guide to Client Protection Assessments

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The Smart Campaign offers three options for a financial institution (FI) to evaluate its client protection practices. To help make the most appropriate choice, the Smart Campaign created a helpful and comprehensive resource for FIs, “A Guide to Client Protection Assessments.”

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Tool Recommendations to Address Gaps

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After conducting an initial evaluation of practices with the Getting Started Questionnaire, using this helpful guide “Tool Recommendations to Address Gaps” can help an MFI be directed towards especially helpful resources to improve its client protection performance and adherence to the standards and indicators of the Client Protection Principles.

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Crezcamos’ Welcome Kit

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The objective in the development of this kit was part of a series of strategic activities that Crezcamos carried out to strengthen its practices in client protection. The kit was developed with the guidance of the Smart Campaign tool ‘Essential Documents for New Clients.’

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Client Protection Principles Training Series

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This series of eight trainings is designed to introduce financial institutions to the Smart Campaign and the Client Protection Principles. These presentations can be used in group training sessions in which the facilitator and presenters are physically present, or in virtual learning sessions, such as webinars. 

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Resolving Client Complaints: The Example of Ujjivan, India

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This case study describes the successful implementation of Client Protection Principle #7 — Mechanisms for Complaint Resolution, by the Indian MFI Ujjivan Financial Services Pvt Ltd. All financial service providers should have in place a timely and responsive mechanism to resolve client problems and improve their products and services. 

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Maintaining Transparency Through Brochures: Ujjivan

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Ujjivan provides comprehensive brochures to prospective clients, such as marketing and training materials for Compulsory Group Trainings (CGT) which enable a client to take the information home, discuss it with family and friends and get their buy-in, or use it to compare loan products before making a decision about taking a new loan.

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Fostering Transparency at Banco Delta

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Banco Delta, a leading institution in Panama, used an active complaint resolution mechanism to improve its transparency practices, an area of improvement identified during a Smart Assessment conducted in October 2012.

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Defining and Monitoring Collection Practices at FODEMI

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FODEMI’s management, a microfinance institution based in the North Andean region of Ecuador, had become aware of institutional gaps through a Smart Assessment conducted in February 2013. The resultant effort to bridge the gaps involved collaboration across departments including Human Resources, Social Performance, Internal Audit, Operations, and the Credit Department.

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Writing a Code of Ethics and Social Corporate Responsibility at ASDIR

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ASDIR, a Guatemalan NGO, learned from its Smart Assessment that while staff practices adhered to the standards, they needed to document those practices for more uniformity and risk mitigation, namely through a Code of Ethics and Social Corporate Responsibility.

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The Full Feedback Cycle at Contactar

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After experiencing a period of rapid growth, Contactar realized it needed to be more aware of the needs and concerns of its ever-expanding client base. In January 2013, Contactar decided to upgrade its overall strategy to listen to client complaints and concerns after realizing that their suggestion box was clearly not enough.

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Ensuring the Security of Client Information at FUBODE

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While FUBODE already had basic security measures in some of its branches at the time the Smart Assessment was conducted, the results revealed the need to implement these in all of its agencies. As of today, all 18 branches – seven of which are located in urban areas and 11 in rural zones – have a specific room assigned within each branch to store clients’ physical documents.

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Two Unique Approaches in Designing Products Based on Customer Requirements: SEWA Bank and IFMR

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SEWA Bank, an urban co-operative bank, adopts a lifecycle approach wherein women’s financial requirements are mapped from birth to death and products are designed to meet their short, medium, and long-term needs. The KGFS model was designed by IFMR Rural Finance as a next generation financial products and services delivery model for unbanked communities.

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Use of Non-Financial Incentives to Manage Performance at Bandhan

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Bandhan has de-linked monthly salaries from performance and believes in a longer-term view of staff performance. It believes that immediate financial rewards might lead to inappropriate practices and hence provides long-term staff incentives through promotions and career progressions.

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Building a Culture of “Excellence” in Service at Ujivan

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From 2009, Ujjivan established a Service Quality department and developed a detailed grievance policy providing multiple channels for client complaints and a time-bound framework for complaints resolution.

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Well-Written Privacy Policy, Secure IT Systems, and Staff Trained to Protect Information at SKS and Equitas

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SKS has a written policy on sharing client information with external parties. It clearly categorizes types of information into “confidentiality critical” and “confidentiality sensitive” and lays down the process for handling each category. Equitas is the first MFI in India to have a core banking solution, TEMENOS – T24. This product is an extension of T24 Banking software, developed specifically for microfinance and the community banking sector.

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Smart Note: Designing Products based on Customer Requirements: Unique Approaches of SEWA Bank and IFMR (KGFS model), India

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This tool documents and presents two distinct, but successful approaches of SEWA Bank and IFMR in understanding client (member) requirements and designing products that meet their requirements. 

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SPTF Universal Standards Implementation Example (How Bandhan Trains and Evaluates Credit Staff)

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This case study demonstrates how Bandhan Financial Services Pvt. Ltd. implements Essential Practices from Dimension 5 (Treat Employees Responsibly) of the Universal Standards for SPM. Other financial service providers can use this example to improve their own Human Resources policies and practices.

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Monitoring Individual Repayment in Group Guarantee Mechanism

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“Monitoring Individual Repayment in Group Guarantee Mechanism” shares the experiences and discussions on how best to track the exercises of group guarantees at the individual level in the sector comparing the structured approach of MBK in Indonesia and the more informal approach Utkarsh in India. The tool demonstrates two simple approaches of monitoring the implementation of group guarantees.

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Client Protection for Youth Clients (UNCDF – YouthStart Technical Note)

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This technical note is intended to assist Financial Service Providers currently serving youth, planning to serve youth, or making improvements to existing services to do so in a way that ensures that youth are protected. The technical note synthesizes adaptations made by UNCDF – YouthStart to the indicators of the Smart Campaign´s self-assessment tool.

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Implementing Client Protection in Indian Microfinance

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This State of Practice Report represents an important step in understanding the state of client protection practices today in India, three years after the Andhra Pradesh crisis and two years after the Smart Campaign began its deep engagement with the sector.

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Smart Saving and Lending: Member Protection in SHG Model

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This tool is aimed at SHGs, Banks and NGOs (SHPIs) that want to incorporate good protection for SHG members. Since, the majority of SHG linkages with banks are based on Model II of the bank linkage program (Bank –Facilitating Agency –SHG Members) in this tool an attempt has been made to map the process of the SHG linkage with the bank with NGO acting as a facilitator.

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Study of Client Protection Practices in Latin America and the Caribbean

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The Smart Campaign conducted a study on the client protection practices of 12 microfinance institutions in Latin America and the Caribbean. This study looked at NGOs, banks, and credit unions, analyzing their client protection performance from the point of view of practitioners, offering recommendations to improve their client protection practices.

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Refinancing Policy – FUBODE

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One document that called our attention was FUBODE’s rescheduling and refinancing policy, one that many MFIs lack. FUBODE Kindly agreed to share their policy with the industry so as to foment best practices.  This document should be used as a starting point for any MFI who wants to improve their restructuring and rescheduling policies as per the Smart Campaign Principles.

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Smart Operations

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This tool suggests appropriate roles for 11 of the most common areas of microfinance operations. FIs can use this tool to assign client protection responsibilities to each operational department and to understand how responsibilities are shared among operational departments.

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Smart Note: Supporting Members to Adopt Client Protection at Azerbaijan Microfinance Association (AMFA)

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AMFA shared with the Smart Campaign why client protection is a priority for the association, and how they encourage strong client protection practices in the Azerbaijani microfinance industry. Their client protection initiatives can serve as a good practice example to other networks and associations.

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Smart Microinsurance: An Overview for Microfinance Institutions on Incorporating Client Protection Practices into Microinsurance

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The Smart Campaign and the Microinsurance Network present “Smart Microinsurance”—a tool designed specifically for microfinance institutions (MFIs) that serve as intermediaries, offering microinsurance products provided by an external insurance company.

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Client Education Tools

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This list represents tools and resources that are models of client protection focused client education materials, chosen to help microfinance institutions communicate to their clients about their rights and responsibilities. The resources are from diverse regions and institution types.

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Smart Note: Responding to a Crisis at FUNDESER

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The Smart Note, “Responding to a Crisis at Fundeser” describes how the MFI dealt with the aftermath of both the worldwide credit crisis and the internal No Pay Movement (Movimiento No Pago). It explains how the institution overhauled its Human Resource department in an effort to steer the institution to recovery.

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Smart Note: Treating Clients with Respect at Fundación Mundo Mujer Popayán

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This Smart Note describes how Fundación Mundo Mujer Popayán developed a stronger pro-client attitude. They developed a set of complementary policies, that, unlike previous material, use specific problem situations to address potential weaknesses in client protection practices.

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Nondiscrimination Policy of Fundación Paraguaya

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Fundación Paraguaya has shared its non-discrimination policy, which makes part of their Code of Ethics, with the Smart Campaign to be used as a tool for other institutions to emulate as they strive to implement non-discrimination policies of their own.

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Smart Note: Hiring Staff with Disabilities at AccessBank, Azerbaijan

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This Smart Note focuses on the efforts of AccessBank Azerbaijan to practice non-discrimination among employees through deliberate efforts to hire people with disabilities. Additionally, the Smart Note provides a testimonial from one of AccessBank’s employees about his experience as a person with disabilities working as a cashier at the MFI.

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Codes of Conduct and the Role of Microfinance Associations in Client Protection

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The technical note explores the variety of reasons why and how associations may choose to adopt and promote self-regulation through a Code of Ethics or Code of Conduct. In the note, three case examples illustrate different approaches taken by associations in India, Pakistan, and Mexico.

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Over-indebtedness of Microborrowers in Ghana

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To give guidance on how to live up to the standard of responsible finance, the Smart Campaign developed the Client Protection Principles with widespread industry participation. Prevention of over-indebtedness is one of these principles. However, commitment is not sufficient to put a principle into practice. This report makes an important contribution to deepening knowledge on this elusive topic.

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Smart Note: Client Protection Good Practices in Europe and Central Asia

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This Smart Note examines the client protection practices of AccessBank (Azerbaijan), Adie (France), EKI Micro-credit Foundation (Bosnia and Herzegovina), and KazMicroFinance (Kazakhstan), demonstrating how the institutions are preventing client over-indebtedness; transparently disclosing loan prices, terms, and conditions; and treating clients fairly and with respect.

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Essential Documents for New Clients

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The “Essential Documents for New Clients” refers to the set of documents that help new clients understand their full financial obligations, what they can expect from the institution, and what to do if they experience problems along the way.  

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Smart Note: Responding to Client Complaints at Tameer Bank, Pakistan

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Tameer staff member Murium Hadi discussed the institution’s complaint mechanism with Zahra Khalid of the Pakistan Microfinance Network (PMN), revealing several valuable lessons from the field.

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Smart Note: Ethical Staff Behavior at Alalay Sa Kaunlaran, Inc. (ASKI)

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ASKI implements their written “Code of Conduct and Discipline” through staff training, staff performance reviews, client satisfaction surveys, and the ASKI Values Protocol—an established process for addressing staff violations of the code. In addition, clients can provide instant feedback on staff behavior.

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Investor/Donor Planning Guide for Implementing Client Protection Initiatives

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Investors and donors can use this short worksheet to plan for the integration of client protection into their due diligence processes and their funding strategies. The worksheet first guides the user through the process of assessing current resources and priorities, to take stock of where client protection efforts may best fit within current workflows.

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Code of Conduct E-Learning Module (Grameen Financial Services Pvt. Ltd.)

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Grameen Financial Services Pvt. Ltd. (GFSPL) shared with the Campaign its Code of Conduct E-Learning Module, which is used to test employee knowledge of the institution’s Code of Conduct.  GFSPL’s code was created based on other codes endorsed by leading microfinance bodies in India as well as the guidelines offered by the Smart Campaign

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Illustrations and Activities for Training Loan Officers on Customers’ Rights and Responsibilities (Sahayata Micro Finance Pvt. Ltd.)

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In March 2011, the Smart Campaign issued a Call for Tools to the microfinance industry: “Training Staff for Ethical Behavior.” Sahayata Micro Finance Pvt. Ltd. (India) shared with the Campaign their illustrations and activities for training loan officers on customer rights and responsibilities.

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Code of Conduct for Collections and Collections Practices for Group Loans at Swadhaar FinServe Pvt. Ltd.

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Swadhaar FinServe Pvt. Ltd. shared their Code of Conduct for Collections and their Collections Practices for Group Loans, both of which provide collections staff with specific guidelines and procedures for treating clients with dignity. The Smart Campaign encourages other institutions to review this good practice.

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Client Protection and Financial Education Simulation

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With this online tool, you can complete a simulation as if you were managers or loan officers of an MFI. During each simulation, you can see the effects that your decisions have on the success of a fictional microfinance institution.

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Smart Note: Transparent and Responsible Pricing at Mi-Bospo

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The Bosnian MFI Mi-Bospo focuses on client protection to safeguard both the institution and clients. For Mi-Bospo, transparency and responsible prices are key elements of ensuring client satisfaction. The MFI ensures transparency by screening potential hires, adhering to strict marketing guidelines, and taking time during the loan process to be sure that clients understand their rights and responsibilities.

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Loan Agreement for Small Business Clients (JSC MFO Crystal)

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JSC Microfinance Organization Crystal, Georgia shared its plain language loan contract with The Smart Campaign.  This contract is used with clients seeking small businesses credit. The contract is succinct, written in plain language, and uses very little jargon.

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Loan Contract Summary Handout (Mibanco)

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Mibanco also provides clients with a loan contract summary so that clients can easily and efficiently understand the most pertinent points of their full loan contracts. Mibanco uses this tool to verbally review the contract highlights, including the loan information, insurance costs/benefits, early repayment fees, and obligations of the guarantors.

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Implementing Client Protection in Microfinance: State of the Practice, 2011

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This report explains how the Smart Campaign and actors throughout the microfinance industry are working to move from initial awareness raising about client protection to capacity building, implementation, and finally certification. It also provides a first look at how the microfinance industry is doing on the Client Protection Principles.

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Responsible Pricing: The State of the Practice

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This discussion paper examines the full range of approaches to responsible pricing of loans, from promoting competition, to return on equity limitations, to interest rate caps, to comparative transparency.

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Beyond Codes: The Foundation for Client Protection in Microfinance

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“Beyond Codes,” an action research project of the Center for Financial Inclusion at ACCION, was designed to provide a body of experience and knowledge from leading financial institutions serving low-income people about how consumer protection codes of conduct are implemented.

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Smart Note: Facing Over-indebtedness at Partner Microcredit Foundation

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Partner Microcredit Foundation avoids client over-indebtedness by recognizing that a risk for the client is a risk for the institution. Partner performs rigorous credit analysis of its clients before issuing a loan and follows up with audits to verify proper staff behavior and discover why clients are not able to meet their obligations.

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Smart Note: Customized IT at Caja Morelia safeguards client data

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Upon transforming to a regulated financial services provider, Caja Morelia needed to meet federal data management and reporting requirements. Faced with these new technology needs, Caja invested in a data management system and supporting processes to provide superior data security.

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Smart Note: Implementing an Industry Code of Conduct at PMN

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PMN formally launched its Consumer Protection Initiative in January 2009. The initiative centers on improving consumer protection practices through a voluntary Code of Conduct for Consumer Protection and a call center for receiving and responding to client grievances.

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Opportunity Bank Serbia: Loan Calculator

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Opportunity Bank Serbia shared with the Campaign their Loan Calculator Toolkit for determining the appropriate loan size for a potential client. Based heavily on information gathered from the national credit bureau, this Excel-based tool requires a thorough evaluation of the client’s business, family income, and existing debt.

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Complaints-Handling Brochure for Clients (Opportunity Bank)

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Opportunity Bank Serbia has shared with the Campaign a client brochure detailing exactly where and how to lodge a complaint. The brochure provides clients with a list of steps for introducing a complaint or suggestion through various means and next steps and what to do if the client is not happy with the outcome.

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Complaints-Handling Manual (FONDESURCO)

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FONDESURCO in Peru shared their Complaints-Handling Manual with the Campaign. The manual carefully describes the complaints process and who is responsible for each piece.

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Banco Solidario: Loan Officer Training Manual

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Banco Solidario shared with the Campaign their Loan Officer Manual, which includes a Code of Ethics for credit staff and procedures for financial and non-financial evaluation. The Code of Ethics gives loan officers full responsibility for client capacity analysis, and the manual guides loan officers thorough the analysis process.

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Fonkoze: Guide for Credit Agents — Evaluating Clients for Fonkoze’s Post-Disaster Recovery Program

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Fonkoze shared with the Campaign their “Guide for Credit Agents: Evaluating Clients for Fonkoze’s Post-Disaster Recovery Program,” which guides credit agents in disbursing credit in a post-disaster environment—a time when microfinance clients are particularly vulnerable to over-indebtedness.

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Microfund for Women: Client Business Evaluation Toolkit

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Microfund for Women shared with the Campaign their toolkit for assessing the repayment capacity of individual borrowers. Consisting of a total of four forms—including the loan application—this toolkit provides credit staff a complete profile of the health of the potential client’s business, and their capacity to take on debt. 

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Security is the Key: Pocket Guide to Financial Security for Clients

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Finamerica provides a pocket-size brochure with tips about how to protect one’s security and prevent identity theft, robberies, and other possible threats to the privacy of their personal information.

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How to Talk to a Bank: A Brochure for Consumers

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This brochure by Procredit Bank explains to Serbian consumers how banking operations work and how to communicate with bankers. MFIs can create brochures similar to Procredit’s to ensure that their clients know how to ask about the terms and conditions of the services that are being marketed to them.

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Debt Management Guide

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The National Credit Regulator (NCR) of South Africa publishes a debt management guide that provides basic information about how to identify over-indebtedness, tips on how to avoid and deal with over-indebtedness, consumers’ rights, how to access a debt counselor and tips on how to avoid and deal with money-scams, repossessions and surrenders.

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Smart Note: Collections with Dignity at FinComún

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In 2008, FinComún, a regulated MFI in Mexico, took action to combat rising default rates through the implementation of a new collections philosophy. The institution’s new Collections with Dignity philosophy was designed to support clients facing the global financial crisis and improve both collections rates and portfolio quality.

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Consumer Protection Library

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The Consumer Protection Library present country-by-country profiles of the legal and regulatory frameworks for consumer protection as well as a description of the banking associations and microfinance networks in each country.

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Client Protection and Ethics Codes: Examples for Getting Started

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A number of organizations have already adopted either client protection or ethics codes and charters. Following are links to some organizations who have shared their internal codes with the Campaign.

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Conducting Client Protection Assessments: A Guide

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This guide describes the different client protection assessment options available to financial institutions, how your institution can benefit from an assessment, walks you through the assessment processes, and explains how to use your assessment once it is complete.

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